Transcription Tips

  • Original documents and records have not been edited or censored, and do not necessarily reflect the views of ANSM or the contributing institutions. The historical records may include content that is inappropriate or offensive by current standards. Please do not comment on this, but simply transcribe the record as it appears. 
  • Some records may include spelling mistakes and/or abbreviations. Please do not correct spelling or expand abbreviations, but simply transcribe the record as it appears. The exception to this is to not transcribe words that have been crossed out.
  • If you cannot read a word, enter [illegible]. If you are making an educated guess, enter the word in square brackets with a question mark, ie [shipyard?]. If you can read part of a word, enter what you can read in square brackets with a question mark, ie [-ing ?]. Do not mark such records as completed. Someone else may be able to decipher them.
  • Include all text of a record, including headings in tables, writing in margins, etc. 
  • Focus on the text rather than formatting. No need for adding line or paragraph breaks or noting that words are underlined, bolded, etc.; the goal is to make the text searchable and easy to read.
  • Do not worry about formatting – text alignment, columns, line breaks, spacing, etc. cannot be easily reproduced in the transcription field.
  • If words in the record contain hyphens or spaces due to line breaks, do not include these in your transcription. In order to make these words searchable, they must be complete.
  • Save your work frequently.